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The Different Roles in a Knowledge Management Team

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The Different Roles in a Knowledge Management Team

Mar 21, 2023   |  By
KMI Guest Blogger Gary Wyatt

Whether implementing a new Knowledge Management initiative or maintaining Knowledge Management in BAU, customer service organisations need to consider the following roles for a Knowledge Team. 

All organisations are different, so the size and scale of the team may vary, and you may have individuals performing multiple roles simultaneously. 

KM Exec Sponsor – This person represents the highest position in the organisation for Knowledge Management. This person supports the ongoing strategy of Knowledge Management and represents Knowledge Management at the highest level.

Knowledge Manager – The Knowledge Manager is the most critical role for KM success. They are accountable for Knowledge Management within an organisation. They work with the KM Exec sponsor to set a KM vision and strategy and provide leadership to the rest of the team to manage knowledge effectively. A Knowledge Manager needs to ensure they deliver continuous value to customers and frontline staff and share the value across all relevant stakeholder groups.

Knowledge Workers (Knowledge Analysts / Knowledge Engineers / Knowledge Editors / Content Editors) – These will likely be the most numerous role in the KM Team. They manage new and updated knowledge for customers and the frontline across the content lifecycle. In addition, they drive ongoing end-user adoption and engagement. They continuously improve customer and end users' knowledge experience using metrics and insights. 

Knowledge Architect – This role will depend on the organisation and the systems in place. However, they are responsible for the underlying taxonomy of a Knowledge base. They usually represent the technical requirements of the wider Knowledge Management team and work closely with the Knowledge Systems manager.

KM Champions – These frontline users work together to promote Knowledge Management best practices amongst the frontline and represent the end user's voice to the broader knowledge management team.

Knowledge Systems Manager – If you use an out-of-the-box vendor solution, you won't necessarily need this role. It depends on the system you are using, but this could be an IT, Developer or UX person responsible for the ongoing upkeep and maintenance of the Knowledge Management platform.

Agile – If your organisation follows Agile, you may need a KM Product owner and Scrum Master to help facilitate Agile methodology.


Gary Wyatt is an award-winning knowledge management professional with over 22 years of experience across multiple roles, countries, languages, and industries. Gary has a proven track record of helping businesses achieve greater effectiveness and efficiency through the application of knowledge management tools, principles, and techniques across multiple channels. Gary is committed to helping organisations to deliver tangible, measurable results and believes that by effectively managing and leveraging knowledge, businesses can unlock huge potential and achieve their goals.  
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